For many finance teams, accounts payable still looks the same as it did years ago: invoices arrive by email, someone prints or downloads them, keys the details into the ERP, and then chases approvals. It works, but it's slow, it's easy to make mistakes, and it ties up skilled people on data entry.
Continia Document Capture changes that workflow inside Microsoft Dynamics 365 Business Central.
How it works
- Invoices arrive automatically. Vendors keep emailing invoices as they do today. Document Capture picks them up from a dedicated mailbox — no downloading or forwarding.
- Data is read for you. The system recognizes the vendor and pulls out key fields such as invoice number, date, amounts, tax and line details. It learns each vendor's layout over time, so accuracy improves the more you use it.
- Invoices are matched. Invoices can be matched against purchase orders and receipts, so you're only paying for what you ordered and received.
- Approvals happen in the flow. Approvers can review and approve from Business Central, a web portal or a mobile device, with the original PDF attached.
- Documents post to Business Central. Once approved, the purchase invoice is created and posted, with the original document stored against it for audit.
The benefits
- Less manual entry. Your AP team reviews exceptions instead of typing every line.
- Fewer errors. Automated reading and PO matching catch mismatches before they're paid.
- Faster approvals. No more invoices lost in someone's inbox.
- A complete audit trail. Every document, change and approval is recorded and searchable.
- Better vendor relationships. Invoices get processed on time, so you can pay on time — and take early-payment discounts where they're offered.
Beyond invoices
Continia's tools extend past vendor invoices. Document Capture can also handle documents such as purchase order confirmations, and Continia Expense Management brings employee expenses and corporate card transactions into the same Business Central workflow.
Is it right for you?
If your team processes more than a handful of vendor invoices a week, or approvals regularly hold up payments, automation is worth a look. GeniusX's consultants are Continia certified and can show you Document Capture running against your own invoices.
Book a demo or read more about Continia Document Capture.
